Procedure for seeking treatment assistance in Government Medical Colleges & Hospitals, Sishu Bhawan, Cuttack and AHRCC, Cuttack under “OSTF”:-

Each Department will have a nodal officer not below the rank of Asst. Professor, who will be nominated by the HOD of the concerned Department.

The application in the prescribed format with all necessary documents attached to it shall be submitted by the applicant to the Nodal Officer of the concerned Department. The Nodal Officer will scrutinise the application and will forward the same to the HOD of the concerned Department.

The HOD will verify the facts and forward the application alongwith his/her recommendation to the Screening Committee.

The Screening Committee at the medical colleges & hospitals as well as at Sishu Bhawan, Cuttack and AHRCC, Cuttack will be constituted under the chairmanship of the Superintendent / Director of the respective institution and the other members will be the Accounts Officer / DDO, Administrative Officer and any one faculty (on rotation basis for a period of 2 years at a time) and will be nominated by the Superintendent / Director of the concerned Institute.

The meeting of Screening Committee shall be held on every alternate day and will examine the documents submitted by the applicants duly forwarded by the HODs of the concerned Department where the patient is admitted.

If the Committee approves the same, the treatment of the patient will be done free of cost at the hospital, strictly restricting to the amount sanctioned.

The sanctioning power of the Committee shall be limited to Rs.1.00 lakh only. Where the quantum of assistance exceeds Rs.1.00 lakh, Screening Committee will immediately sanction assistance up to Rs.1.00 lakh and with the approval of the Revenue Divisional Commissioner concerned can sanction the rest of the amount up to a maximum of Rs.2.00 lakh. In case of treatment assistance required beyond Rs.2.00 lakh, the same shall be forwarded by the Screening Committee with their views to the Executive Committee of OSTFC for consideration and approval.

A separate bank account in State Bank of India, nearer to the medical college shall be opened by medical college under the signature of Dean & Principal, Superintendent and DDO concerned. Amount can be withdrawn with signature of at least two of the account holders.

Each and every document relating to the patient application forms shall be kept in proper custody at the office of the Superintendent / Director.

Necessary books of accounts and other records shall be maintained at the level of Superintendent / Director as per guideline, which will be produced to audit as and when required.

Bi-monthly SOE/UC as per OGFR Norms alongwith achievement report are to be submitted by the DDO concerned to the Treasurer of the Society in time for release of additional fund.

Monthly achievement shall be reported in the format attached as Annexure- E.